Guide Services Invoicing

Accounts Payable

We will request the name, email address, and title of client contact responsible for accounts payable. All invoices will be sent to this contact. If there is more than one contact, let us know and we will make sure the invoice goes to all required contacts.

Invoicing Schedule

The first invoice will be due at kickoff. Subsequent invoices will be sent monthly for the total of the upcoming month. Any charges for pre-approved overage hours accrued will be billed in the next month's invoice.

The First Invoice

Because a project can begin any time during the month, the regular invoice schedule of the first day of the month does not always align.

Depending on the day of the month, we will discuss what works best for you. There are multiple common options that we have found to work well.

• If we are withing the first 7 days of the month, we will bill the whole month and work diligently to consume all hours.
• If we are within the last 7 days of the month, we will bill for next month, and push any hours worked to the start of the next month.
• If we are in the middle weeks of the month, we can do either of the above 2 options, or choose to do a pro-rated (at the same billable rate) set of hours for the days of the current month.

PAYMENT METHODS

Acceptable Payment Methods:

• ACH / Direct Deposit
• Wire
• Credit Card

We currently accept ACH payments with no payment fees charged against any invoice. Should you decide to pay by credit card, an additional processing fee charged by the payment gateway provider will be applied to the invoice total at the time of payment.